Toledo,
OH
43604
US
Posted: 03/16/2023
2023-03-16
2023-04-22
Job Number: 23370674
Job Description
Integrated Talent Strategies (ITS) is seeking a Project Management Assistant to work in the Toledo, OH area. This is a contract-to-direct position that offers a variety of great benefits including competitive salary, health insurance, 401(k), and paid time off.
Seeking a Project Management Assistant working for a leading architecture & engineering firm. The position is hybrid (2 days from home).
Responsibilities:
The following duties are typical of the position, but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment.
- Assists Project Managers with day-to-day administrative tasks.
- Establishes and maintains project filing systems, including design and central project correspondence files.
- Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing. May provide backup support to Information and Specification Processing.
- Coordinates printing, updating, and distribution of scope of work manuals and detail books for appropriate branch offices, as well as inter-branch communications for multi-branch projects.
- Coordinates bulletin and addendum assembly and the coordination of printing and processing. Coordinates all printing, assembly, and distribution of construction documents being issued for bids. Coordinates title blocks for consistency.
- Handles telephone communication with external customers relative to construction document distribution. May respond to, or initiate inquiries, from internal and external customers.
- Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.
- Sets up and assists with maintenance of project scheduling, spreadsheets, construction cost estimates, databases, and reports.
- Attends Administration meetings. May attend project meetings including start-up meetings.
- Administers the document transfer procedure. Works with Project Managers to screen and prepare job files for archiving and communicates such procedures.
- May arrange for lunch and refreshments or prepare conference rooms for meetings.
- May receive, process and distribute interoffice correspondence and incoming mail relative to project management. Assists Project Managers with the coordination and delivery of outgoing mail (e.G. Faxes).
- May initiate team coordination memos to communicate project issues or coordination problems.
- May assist with training of new Project Management Assistants and/or new project team members to familiarize them with the company and customer-specific procedures.
- May travel to branch offices and/or customer facilities for coordination purposes or to provide training.
- Occasional travel may be required.
About Integrated Talent Strategies (ITS)
ITS is an international recruiting and staffing firm specializing in Engineering, Technical and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS continues to remain a strategic partner for the job seeker.
Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for several decades.
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