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Legal Administrative Assistant

Toledo, OH 43604

Posted: 07/16/2024 Job Category: Accounting-Admin-HR-Legal Job Number: 27535204

Job Description

Integrated Talent Strategies (ITS) is seeking a Legal Administrative Assistant to work in the Toledo, OH area. This is a direct-hire position that offers a variety of great benefits, including health insurance, 401(k), and paid time off. 

Essential Duties:
  • Maintains regular and punctual attendance.
  • Writes, proofreads, sends, files, and manages correspondence, memos, pleadings, contracts, forms, indices, and other related documents.
  • Receives, reads, and routes incoming mail.
  • Transcribes dictation.
  • Answers telephone and routine questions. Routes calls as needed to appropriate members within the organization.
  • Manages appointments and maintains updated contacts.
  • Calendar all relevant deadlines.
  • Manages multiple time-sensitive projects and applies various procedural guidelines of differing jurisdictions.
  • Keeps cases ordered by establishing and organizing files;monitoring calendars;meeting deadlines;documenting actions;inputting information into file database and case management software;confirming case status with attorney.
  • Tracks case costs by verifying outstanding balances with attorneys, clients, and providers.
  • Supports case preparation by organizing case summaries and materials for mediation conferences;preparing pleadings;monitoring and obtaining discovery responses;and organizing materials for team case review.
  • Enhances trial proceedings by organizing evidence;preparing exhibits;scheduling witnesses;and ensuring that witnesses are ready when needed;taking courtroom notes.
  • Helps develop cases by maintaining contact with parties involved including, but not limited to scheduling depositions;preparing and forwarding summonses and subpoenas;drafting complaints;preparing and filing discovery requests;preparing responses to opposing counsel;as well as generating status reports.
  • Keeps clients informed by maintaining contact;and communicating case progress.

Other Responsibilities:
  • Performs other work-related duties as assigned and appropriate for a specific area(s) of law as assigned.
  • Attends staff meetings.
  • Assists others as needed with workload.
  • Updates job knowledge by participating in ongoing educational opportunities, including but not limited to reading professional publications.
  • Furthers organization goals by accepting ownership for accomplishing new and different requests as well as exploring opportunities to add value to job accomplishments.

Education, Experience, and Skills Required:
  • Reporting and research skills.
  • Advanced verbal and written skills including strong command of spelling, punctuation, and grammar.
  • Interpersonal skills to maintain strong client and co-worker relationships.
  • Highly organized and has an acute attention to detail.
  • Confidential.
  • Dependable.
  • Types a minimum of 60 wpm.
  • Basic knowledge of typical office equipment including multi-line phones, multi-function machines, cost recovery equipment, etc.
  • Intermediate knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint, and Nuance PDF.
  • Minimum of high school diploma required.
About Integrated Talent Strategies (ITS)  
ITS is an international recruiting and staffing firm specializing in Engineering, Technical, and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS continues to remain a strategic partner for the job seeker.   
Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for several decades. 

Meet Your Recruiter

Aaron Laird
Director of Operations

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About Toledo, OH

Ready to embark on a new career adventure? Explore our job opportunities in the vibrant area surrounding Toledo, Ohio! Nestled along the scenic shores of Lake Erie, Toledo offers a perfect blend of big-city amenities and small-town charm. Home to iconic attractions like the Toledo Museum of Art, the Huntington Center, and the Toledo Zoo, this region boasts a rich cultural scene. With delectable local cuisine, a thriving arts community, and exciting professional sports teams like the Mud Hens and Walleye, Toledo is the perfect place to grow your career while enjoying a high quality of life. Start your job search today and discover all that Toledo has to offer!