Accounting Coordinator

Toledo, OH 43604

Posted: 01/17/2023 Job Number: 22869766

Job Description

Integrated Talent Strategies (ITS) is seeking an Project Accountant to work in the Toledo, OH area. This position offers a variety of great benefits, including health insurance, 401(k), and paid time off.

  • Performs general accounting duties, i.E., determines proper accounting entries, reconciles entries, prepares accounting reports, and maintains project accounts.
    • Meet and coordinate with Project Managers to discuss project accounting procedures or concerns
    • Project set up and revision to project close out; project status
    • Patches
    • Current and projected profit/loss
    • Earnings process budget issues
    • Billing issues (cost exceeding fee, billing at max)
    • Assist with reporting and spreadsheets
  • Project Profile and Maintenance
    • Maintain project profiles for specified clients from beginning to end. Set-up and revise hours and dollar budgets at WBS level; create and maintain variable rate tables; ensure project' s profile complies with client requirements; determine billing format and fee type; determine if external tracking (billing codes, remarks) or internal tracking (tasks, phases, etc) is needed by PM or client
    • Maintain project status at project and WBS levels (active, shutdown to labor, close)
    • Ensure proper archiving process for Project Historical Database (PHD)
  • Client Billing
    • Prepare invoices according to authorized agreements between 
    • Transfer incorrect labor and expense charges as necessary (patches)
    • Verify that all client requirements are met during the billing process; verify uncertainties with PM and client; review and interpret proposal/contracts/PO' s.
    • Maintain WIP to < 45 days
  • Assist PMs with Aged A/R and Collections
    • Notify PM as project invoices age > 60 days
    • Prepare client statements upon request
    • Revise and/or resubmit invoices upon PM/client request
    • Contact (and follow up) with client per PM advisement
    • Adjust/Write off uncollectible invoice balances
  • Coordinate with Asst Controller and Division Managers to discuss billing and earnings process concerns
    • Recognize and forecast concerns before they get out of hand
  • Occasional travel may be required.
  • Valid driver' s license required.
  • Associate degree in Business Administration preferred with a concentration in accounting courses.
  • Eight (8) or more years experience in general accounting preferred.
  • Personal computer experience required.
About Integrated Talent Strategies (ITS)

ITS is an international recruiting and staffing firm specializing in Engineering, Technical and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS continues to remain a strategic partner for the job seeker.

Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for several decades.

Benefits include medical, dental, and vision insurance; 401(k) with a company match; paid holidays and vacations; tuition reimbursement. To learn more, go to www.Wehirepeople.Com or click below to directly contact your recruiter.

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